AP/AR SPECIALIST

Las Vegas, Nevada, United States Full-time

Job Summary:

The AP/AR Specialist will be responsible for the day-to-day full cycle Accounts Payable and Receivable. The position is responsible for building and maintaining external relationships with vendor and customers and will act as main point of contact for both. Daily input, reconciliation, and review of all bills and invoices, resulting in accurate aging reports.

Essential Duties and Responsibilities:

  • Handle full cycle Accounts Payable and Accounts Receivable
  • Build and maintain relationships with vendors and customers as main point of contact
  • Contact vendors to request invoices, verify balances, and set up accounts
  • Research and resolve discrepancies on vendor statements
  • Code bills to proper GL accounts and obtain proper approvals on a daily basis
  • Produce weekly and monthly check runs for multiple locations
  • Review and input vendor invoices into Accounting software
  • Create, review, and distribute all invoices and statements
  • Post payments to customer accounts and maintain aging reports
  • Analyze aging reports, update customer accounts, and follow up on collections
  • Generate purchase orders to support work orders and service contracts
  • Ensure that all deadlines are met in accordance with the closing dates set by management
  • Assist in identifying and implementing process improvements to drive efficiency and scalability to support increases in volume, new data sources, or reporting requirements
  • Other projects and responsibilities may be added at the manager’s discretion

Qualifications: 

  • Minimum of High School degree, some college preferred
  • 3+ years Accounts Payable and Accounts Receivable experience

Knowledge, Skills and Abilities:

  • Strong PC skills including proficient knowledge of Microsoft Word and Excel
  • Able to work with minimal supervision while understanding the necessity for communicating and coordinating work efforts with other employees and organizations
  • Strong work ethic and emphasis on attention to details -Analytical problem solving ability
  • Ability to work well under pressure and within short deadlines
  • Ability to work on multiple entities and projects simultaneously